Types of data security measures and importance

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Data security refers to the protection of data from unauthorized access, use, corruption, change, disclosure and destruction. There are different types of data security measures such as data backup, encryption and use antivirus software, which will ensure the security of your sensitive data. It is also known as information security or computer security.

Types of data security measures

1. Data backup

A data backup process is a most important types of data security measures which copying or archiving data files for the purpose of being able to restore data in case of data loss event. It is secondary storage of data which is used for data protection.

Tips
  • It is better to secondary storage server should be installed in different location because if the primary server is down or destroy then secondary server will be perform.
  • Even you can do your personal data back-up manually or automatically to an external hard drive, or using Drop box or using Google drive or any others external devices etc.
  • As part of a data backup plan, you may consider the following strategy:
    • Organizing the data files and folder
    • Use compression method
    • Determine backup schedule
    • Make sure backup data regularly
    • Determine your backup location

Data backup

2. Firewalls

A firewall is network security tools which is designed to monitors incoming and outgoing network traffic. Its main purpose is to create an obstacle between trusted internal network and untrusted external network in order to protect data security.

Tips
  • Use Firewall to reduce the phishing attack on your computer network
  • If your organization sends sensitive data over network then you can use Cisco Firewall
  • And if you are in a home network then you can use Windows Firewall
    • First, Choose Start→ Control Panel→ System and Security→ Windows Firewall.
    • Then, click the Turn Windows Firewall On or off link in the left pane of the window.
    • Select the Turn on Windows Firewall radio button for one or both of the network locations.
    • And Click OK.

3. Data encryption

Encryption software is a types of data security measures that enable encryption and decryption of a data stream during transmission and storage. It enables the encryption of the content of a data object, file, and network packet or application.

There are different types of encryption methods such as AES, MD5, and SHA 1 are used to encrypt and decrypt the data.

Learn more about Data Encryption

4. Use strong passwords

You should use a strong password for database access which will protect from database hacking. Never use simple password to remember in mind such as date of birth, mobile no, employee id, student id, test123, 123456.

Tips

To creating a strong password you should use combine letters, numbers, special characters (minimum 10 characters in total) and change the password regularly.

For example: P%iu&*89m*; is a strong and standard password.

strong password

5. Install antivirus Software

Antivirus software is a program that helps to protect your computing devices, data files, and others important files against viruses, worms, Trojan horses, and unwanted threats. It scans every file which comes through the Internet and helps to prevent damage to your system.

However, the main objective of antivirus program is to protect your computers system and remove viruses.

Tips
  • Use server based antivirus to protect database server and ensure valuable data files are secured.
  • If you are using Windows 7, then you can download Microsoft Security Essentials and
  • If you are using Windows 8 or Windows 10, then you have Windows Security or Windows Defender Security Center.

6. Secure your Computer

In general, computer security is the process of protecting the computer from theft and set of techniques that secure data from hackers and unauthorized access. It is very important to take more security measures in order to protect data security of your computer.

Tips
Learn more about How to secure your Computer.

7. Up to Date operating system and security patch

Cyber security expert recommend that update your operating system on a regular basis with the latest security patches and drivers in order to secure your data. It will ensure that your computer is up-to-date and free from viruses and other cyber threats.

Tips
  • Open Windows Update by clicking the Start button > control panel > system and security > and clicking Windows Update.
  • In the left pane, click Check for updates, and then wait while Windows looks for the latest updates for your computer.
  • If any updates are found, then click Install updates.

update operating system

8. Digital Signature

A digital signature is a mathematical technique which used to validate the authenticity and integrity of a digital messages or documents such as e-mail, spreadsheet, and text file.

Digital signature used to authenticate the contents of electronic documents in order to ensure data security. It uses encryption techniques and guarantees that the contents of a message have not been altered in transit.

This signature is used in e-commerce, software distribution, and financial transactions.

9. Educate your employees

It is very important to educate your employee for ensure data security. Every organization should have arranged awareness workshop and training program on data security. The workshop and training program may include the following topics:

  • What is data security? And its importance
  • How to take backup and restore data?
  • How to create a strong password?
  • How to update software and OS?
  • Different types cyber threats and attack etc.

10. Careful use of emails and website

If you think your incoming email is suspicious then don’t click on that email or you can direct phone call to sender to confirm as he sends the mail. The email also can contain a link, if you click on the link which may redirect to you another vulnerable website to steal your sensitive data.

Tips
  • Before downloading and installing software, check the source site is trusted.
  • Delete the suspicious email and don’t respond to ensure data security
  • Don’t provide your personal information on unknown websites.

suspicious email

11. Data masking

Data masking is important types of data security measures in which hiding original data with modified content (such as characters or other data). It is the process of interchanging or modifying certain elements of the data, enabling security and ensures confidentiality of data.

There are many types of data that can be protected using masking, but the main reason for using masking to a data field is to protect sensitive data such as

  • Personally identifiable information
  • Protected health information
  • Payment card information
  • Intellectual property
  • Login credentials

Why Data Security is important?

The primary aim of data security is to protect the organization’s different types of data such as stores, transactions, knowledge, communications, and infrastructure. It is also very important for health care system for electronic medical record (EMR).

However, data security is not only important for businesses organization or government’s office, it is also important for your personal computer, tablet, and mobile devices which could be the next target to attacker.

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